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(if different from No.2 above)
If more than 1,000 persons are anticipated to congregate at any one time or if the public assembly is non-stationary (e.g. parade, walk, distance run), an Emergency Action Plan (EAP) is required. You must submit one copy of the EAP with this application. Go to www.roanokeva.gov/639/Emergency-Management to access the online EAP form or call Emergency Management at (540) 853-2426 for assistance.
If the Public Assembly involves the use of a City of Roanoke park, greenway or plaza, the applicant must obtain advance approval from the Director of Parks & Recreation, or the Director’s designee, at (540) 853 2236. For availability of parks and plazas in the downtown area, applicant must call Downtown Roanoke, Inc., at (540) 342-2028 (ext. 14).
Attache Site Map or Diagram
If yes, there may be a user’s fee or set-up fee for you to pay. Please identify the facility below and call either Downtown Roanoke, Inc., at (540) 342-2028 (ext. 14) if the event is downtown or call Roanoke Parks and Recreation at (540) 853-2236 if the event is outside of downtown and make arrangements for reservation of the public facility.
If yes, you must contact the Facilities Management Division at (540) 853-5889. Please note that most available electric outlets are 20 amps. You should visit the site of the Public Assembly and be prepared to identify the number of outlets you need to support your event and whether your event requires 220V. If the City is able to provide electricity, depending upon the level of services needed, you may need to allow for additional time for the arrangement of City personnel for such tasks. If the City cannot provide electricity it may be necessary for the applicant to furnish a generator. *If a generator is used, the applicant must provide containment and protection measures surrounding the generator during the entire period that the generator is present at the event site to prevent the adverse effects of any accidental spills.
Please note that the City cannot guarantee that public water is available at all locations.
Note: See Application Instructions for information regarding Temporary Parking Permits issued by PARK Roanoke for stationary event support vehicles.
If yes, for events in City parks the applicant must contact Parks and Recreation at (540) 853-5231. For events in all other locations, the applicant must contact the Solid Waste Management Division at (540) 853-6846. Trash removal is the responsibility of the event organizer. Event planners will need to provide extra trash receptacles for their event. All trash must be removed from the event site.
If yes, please identify below how the liquid/semi-solid wastes will be collected and properly disposed. Note: It is strictly prohibited to discharge any waste to the municipal storm sewer system or any part thereof (inlet, curb gutter, drainage ditch, etc.) or to the ground surface, or to any water body.
If yes, you may need a separate permit issued by the City of Roanoke Fire Marshal’s Office. Please call the Fire Marshal at (540) 853-2795 for more information or go to www.roanokeva.gov/712/Permits
If yes, you may need to obtain a building permit from the Department of Planning, Building and Development. Events that use any of the following will need a basic development plan review and building permit: Tents or other air supported structures greater than 900 square feet in area; Tents or other air supported structures with an occupancy greater than 50 people; Temporary structures greater than 120 square feet in area; or Amusement devices. Please call (540) 853-1090 for more information.
If yes, you will need to contact the State ABC Roanoke Regional Office at (540) 562-3604 for additional guidance and approval. Note that in City of Roanoke parks, you may need a City Park Alcohol Permit in addition to any permit required by the State ABC. Please contact the Director of Parks & Recreation, or the Director’s designee, at (540) 853 2236.
If yes, prior to the approval of this permit, the Applicant or Permittee shall obtain a certificate of insurance for public liability in the amount of one million dollars. Said certificate of insurance shall name the City of Roanoke as the certificate holder, and in the description of operations, list the City of Roanoke, its officers, agents and employees as additional insured for the specific event name and event date(s).
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
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